Sponsorship Opportunities
at HCEA's 2026 Winter Summit

HCEA’s winter summit is an exclusive event for healthcare convention and exhibit professionals seeking cutting-edge education and networking. Who attends? Corporate convention managers, association executives, and the full spectrum of suppliers, from general contractors and labor providers to exhibit agencies, technology specialists, and caterers.

As a sponsor, you’ll gain direct access to the industry leaders shaping the future of healthcare events, while building a deeper understanding of their unique needs and challenges.

HCEA offers a wide range of sponsorship opportunities at every price point, putting your company front-and-center with top professionals and decision-makers.

Refocus. Fortify. Ignite. Progress
Refocus your reach. Fortify your operations. Ignite innovation. Progress toward measurable results.

DIAMOND SPONSOR
$10,000 | Exclusive

 The highest-visibility sponsorship of the Winter Summit.

  • Recognized as the Winter Summit Top Sponsor

  • Exclusive lunch sponsorship

  • Opportunity to present a 1–2 minute capabilities video (HCEA pre-approved)

  • Opportunity to provide a premium item and/or literature to all attendees (HCEA pre-approved)

  • Includes tabletop exhibit space in our Supplier Expo

  • Includes four complimentary registration badges

 Position your brand as the event’s flagship partner.

 

PREMIER SPONSOR
$5,000 | Exclusive

 Prominent placement and strong attendee engagement.

  • Recognized as the Winter Summit Premier Sponsor

  • Exclusive sponsorship of Day One breakfast

  • Opportunity to provide a premium item and/or literature to all attendees (HCEA pre-approved)

  • Includes tabletop exhibit space in our Supplier Expo

  • Includes two complimentary registration badges

 Highlight your brand during one of the event’s most social moments.

 

ELITE SPONSOR
$3,000 | Limited to 2

A strong presence tied to a key attendee touchpoint.

  • Recognized as a Winter Summit Elite Sponsor

  • Exclusive snack sponsorship

  • Opportunity to provide a premium item and/or literature to all attendees (HCEA pre-approved)

  • Includes tabletop exhibit space in our Supplier Expo

  • Includes one complimentary registration badge

 Be top of mind during scheduled networking breaks.

 

Additional Branding Opportunities

LANYARD SPONSOR
$3,000 | Qty: 1

Your brand worn by every attendee.

  • Custom lanyards featuring the HCEA logo

  • Sponsor responsible for production costs (per HCEA template)

All-day, conference-long visibility.

HOTEL KEY CARD SPONSOR
$2,500 | Qty: 1

Your brand in every attendee’s hand.

  • Custom hotel key cards

  • Additional production costs apply through Philadelphia Live

 High-frequency impressions from check-in to check-out.

TABLETOP EXHIBITOR
$2,500 | Limited | First-come, first-served

Be literally in the room, with direct access to our attendees.

  • Tabletop exhibit space at our supplier expo.

  • Ideal for companies seeking one-to-one conversations

Demonstrate. Engage. Build partnerships.

MEET UP CO-SPONSOR
$2,500 | Qty: 2

Co-sponsor the Winter Summit Meet Up.

  • Shared sponsorship of a two-hour networking event

  • Beverage costs split between co-sponsors

 An informal setting to connect and build relationships.

SUSTAINABILITY SPONSOR
$3,000 + cost of item
A visible commitment to sustainability.

  • Provide a branded, reusable cup or water bottle

  • Sponsor responsible for production, including HCEA logo

Align your brand with responsible, forward-thinking values.

 

Secure Your Sponsorship Today by contacting [email protected]

Limited quantities. High demand. Premium visibility.
Position your company as a leader and partner in one of the industry’s most influential gatherings.

Contact us to reserve your sponsorship before these exclusive opportunities sell out.


YEAR-ROUND SPONSORSHIPS

HCEA also offers year-round sponsorship opportunities that include benefit at our annual meeting. For more information, click here.